Everyone has heard complaints about meetings. They are unproductive; they only clog up the calendar. They are tedious and distract from the real work. Check the top three leading productive meetings in the article below.
Productive Meetings: The Formula for Success
Remember the last meeting you were in? What was it like? Extremely helpful and productive? Or, on the contrary, every minute, you regret the wasted time. Books on how to conduct business meetings contain good advice on how to organize a meeting, how to formulate an agenda, and how to attract the attention of those present. However, we all have to go to boring meetings, and what’s worse, we have to organize boring and useless meetings.
What to do in order not only to attend the meeting but also to actively participate in it and control the situation. There is one simple rule of productive meeting conduct that should be observed. If you are a manager who is moving up the corporate ladder, then the higher you go, the less you need to talk. Moreover, you should listen.
Effective meetings help resolve conflicts, build relationships, provide learning opportunities, and improve communication. When organized correctly, meetings provide the necessary energy to move projects forward. In fact, it is necessary to collaborate in groups in order to create creative and non-standard solutions.
Which Are the Top Three Tips for Leading Productive Meetings?
- Meetings may also be more appropriate for certain work styles.
If the worker is task and achievement-oriented, meetings reduce job satisfaction and undermine productivity. If an employee is less achievement-oriented, he tends to love the meeting. This may be because meetings can create the structure for an unstructured day and provide an opportunity for networking.
- Clear timing.
The optimal duration for a meeting is up to 45 minutes. First, the human brain will no longer be able to concentrate on the issue of discussion and consume information productively. Secondly, the more compressed the terms of the discussion, the less unnecessary discussions. If a rather large meeting is planned, then it is better to divide it into 30-minute sessions with short breaks.
- Creative meeting.
The objectives of each such meeting are different. However, any such event must be prepared in advance, and the regulations brought to the attention of all participants. The result of each meeting is recorded in the form of a binding document.
What Is the Purpose of Team Meetings?
By definition, a team meeting is a scheduled conversation in which employees discuss a specific topic or a list of topics that the meeting leader must identify in a pre-arranged agenda. Meetings have a terrible reputation in today’s work environment. Everyone will agree that a lot can be done with just email and instant messaging. However, sometimes direct face-to-face negotiations are not only necessary but also more productive and efficient.
Also, provide the option to use audio only. This is not inconsistent with the above: just not everyone has a good internet connection that allows video. You should make it clear that video is a new requirement, but don’t leave out those who can’t unite. The day of the director’s meeting should be chosen to take into account its availability for the participants and the possibility of preparing for it. The frequency of such a meeting is determined by the director of the educational institution. A meeting with the director is held as necessary, but at least once a month. It depends on the relevance and urgency of solving the issues.